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Content —» 2011 Directors Meeting Minutes —» December 12th, 2011 Minutes
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Thank You
BCGA Executive

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December 12th, 2011 Minutes

British Columbia Geocaching Association December 12th, 2011

Opening: The meeting of the BCGA was called to order at on December 12th at 8:00pm on Skype.

Present: Kelly Contant, Chris Yuill, Kathy Costello, Jacqueline Sheppet, Kathleen Sharpe

1. Approval of last meeting’s minutes Moved: Kathleen Seconded: Chris

2. Ongoing business from last executive meeting

MOT Issue Kelly participated in a conference call with geocacher Phil Barnes as well as a MOT employee who is a geocacher and the MOT Manager, Legislation and Road/Rail Policy. He outlined what geocaching is and some of the important considerations for an ongoing policy with respect to geocaching within the MOT right of way. The policy with respect to BC Parks will be a blueprint.

BCGA Coin The design is complete and we are happy with look and feel. Now we are looking to deal directly with a mint to produce the coin. There will be three different versions of the coin based on the seasons.

Motion: That the BCGA produces three versions of the 2011 coin working closely with the designer and a mint directly at a cost not to exceed $7000. Moved: Kathy Costello Seconded: Kelly Contant Passed unanimously.

BC Parks final report Report has been written and will be finalised and forwarded to BC Parks in the new year.

MVP/ Geocaching 101 Trainers course November 24th at Burnaby Lake. Was very successful and the reports back suggest that the MVP staff enjoyed learning about geocaching in their parks.

3. New business

Election The electronic voting system was tested robustly in December. The executive and the webmaster worked closely to make sure the results tallied with our expectations. We are working out what to do in the very unlikely case of ties. There is also a concern when there are two members under the one caching name. We also need to make sure the voting process is “hack” resistant and clarify the role of the Independent Returning Officer.

AGM We are considering a central location such as Kamloops in the Spring. We will call on the local members to help organise the AGM for 2012. TBD.

Webmaster So far the webmaster reports up to $800 in costs for 2011 and will invoice by December 31st.

BC Gov't Resource Road act policy Kathleen will craft a response.

Adjourned 9:37pm, Moved: Kathy Seconded:Chris

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