CCBot/2.0 ( British Columbia Geocaching Association —» Content —» 2010 Directors' Meeting Minutes —» a 10) November 9, 2010 (unapproved)
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Content —» 2010 Directors' Meeting Minutes —» a 10) November 9, 2010 (unapproved)
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a 10) November 9, 2010 (unapproved)

British Columbia Geocachers Association Minutes
Sept 7th, 2010

The meeting of the BCGA was called to order at 6:31pm on Nov 09th, 2010 on Skype.

Present: Ted Nash , Irene Pickell, Sharon Cross, Andrew Toms , Tom Furlotte
Absent:Ginger Houser, Kelly Contant

A. Approval of Agenda
Agenda approved

B. Approval of Minutes
The minutes of the last meeting were approved.

C. Open Issues

2010 Geocoin:
There have been some manufacturing flaws noted with the copper coins that were minted. Irene has sent pictures and contacted Landsharkz to have these coins re-minted. A recall will be sent to all persons who have had a coin sent to them thru the BCGA.

Metro Vancouver Parks:
The last Metro Parks session in Aldergrove Park hosted by Kelly and Sharon went very well. There were approximately 10 participants that attended. The next MVP session scheduled for Nov 20th will be hosted by Ted, Kelly and Irene.

The new MVP Geocaching policy has been posted on the BCGA site. An event has been organized for Dec 16th @ 6:00pm with Kevin Dack of Metro Vancouver parks to answer any question people may have. The TAP program will be discussed at the event as well

BC Park 100 Year’s:
Discussions were held on what we as the BCGA can do to support Parks with this event and celebration. BC Parks has confirmed that there is a minimum budget of $7500 to work with. Ted is to contact them and advise that we should be able to work within that dollar amount to provide the following: 100 “ready to go caches” this will include 300 coins and pins.

Bylaw Committee Updates:
There have been several recommendations to changes in the bylaws. However with difficulty in the committee getting together there will be no suggested changes to address at the AGM this year.

AGM discussion:
There was discussion held on whether we are ready to implement electronic voting this year. The website is not ready and confidence has not been established that the glitches are worked out at this time. It is suggested that “mock voting” be done prior to using this method as the means to have an official election.

Tom proposed elections be done by ballot “in person and/or by proxy” for the upcoming elections. Second by Andrew; all were in favor- passed.

Sharon to look into the time frame of notice required to announce the AGM.

Discussion was held on where the AGM should take place. Irene motioned to hold the AGM in Nanaimo this year, second by Tom; all were in favor – passed.

Ted motioned to hold the AGM on Jan 15th 2011, Sharon second; all in were in favor- passed.

Irene motioned for expenses to be covered within reason to attend the meeting, Ted second; all in favor - passed

There was no other business to discuss.

There being no further business to discuss it was moved to adjourn by Ted, second by Andrew; all in favor- passed. The meeting was adjourned at 7:40 pm by Ted Nash.

The next meeting date will be announced.

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