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Content —» 2013 Directors Meeting Minutes —» 2013 Sept 23 Executive Meeting Minutes
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2013 Sept 23 Executive Meeting Minutes

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BC Geocaching Association

Directors Meeting

September 23, 2013


Kathy Costello, Chris Yuill, & Kathleen Sharpe


  1. Call to order  2000

  2. Additions to the agenda

  3. Review & Approve Minutes of Aug 12 meeting

    1. Chris Yuill motions to accept the minutes of aug 12, 2013

      1. Kathy Costello seconds

      2. Carried

  4. Review AGM minutes May 25

    1. Tabled until all directors can review and comment

  5. Financial

    1. Review Henry Kamstra’s invoice $731.25

      1. $382.50 Website issues do to host, server migration and other problems

      2. BCGA Balance $348.75

        1. BCGA related, bulk of which was election $157.50

        2. $45. 00 membership updates during election period lockout

        3. $56.25 for Bingo setup

        4. $56.25 for Blitz

        5. $33.75 setup for new executive

      3. Kathleen Sharpe motions to approve payment to Henry Kamstra in the amount of $731.25

        1. Kathy Costello seconds

        2. Carried

  6. 3IEE Mega

    1. What does the committee want

      1. Chris Yuill will liaison and request sponsorship package

    2. How can we support this province wide?

      1. Support for the creation of more Earthcaches?

        1. encourage a link to the event

        2. encourage other groups to support and create earthcaches

        3. Encourage local satellite events/EC tours?

          1. Events before and after the event

      2. Kathy Costello motions that the BCGA agrees in principle to support the 3IEE Mega Event pending further information

        1. Kathleen Sharpe seconds

        2. Carried

  7. Geocaching 101 Victoria

    1. Chris Yuill attending and presenting

    2. Kevin MacDonald and Kathleen Sharpe attending

    3. BCGA Swag

    4. GPS Units

    5. Providing a Prize Package

  8. Potential partnership with Justice Institute for Geocaching for First Responders seminar

    1. Police, Fire Department, Search & Rescue

      1. What geocaching is

      2. What caches look like

      3. Premium memberships

      4. Contacting the Cache Owner

  9. Other

    1. Bingo   

      1. Game was tougher than anticipated and lack of qualifying caches

        1. Kathy Costello motions to end the current game of Blitz Bingo on Sept 30 regardless of number of winners

          1. Chris Yuill seconds

          2. Carried

    2. BCGA CITO

      1. Partnering with Metro Vancouver Geocaching to do a habitat restoration project with Metro Vancouver Parks

  10. Next meeting tentatively scheduled Oct 14, 2013 (Thanksgiving)

  11. Adjourn

      1. Kathy Costello motions to adjourn

        1. Kathleen Sharpe seconds

        2. Carried

        3. Adjourned 2114


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