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Content —» 2013 Directors Meeting Minutes —» 2013 June 03 Executive Meeting Minutes
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BCGA Executive

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2013 June 03 Executive Meeting Minutes

BC Geocaching Association

Directors Meeting Agenda,

June 3, 2013


Kathy Costello, Chris Yuill, Adrian Fontenla, Kathleen Sharpe, Kevin Macdonald


  1. Call to order 2005

  2. Additions to the agenda

  3. Review & Approve Minutes of April 29 meeting

    1. Adrian Fontenla  motions to approve

    2. Chris Yuill seconds

    3. Carried

  4. Review & Approve Minutes of May 27 meeting

    1. Adrian Fontenla motions

    2. Kathy Costello seconds

    3. Carried

  5. Business Arising/updates

    1. Westcan invoice received

    2. In Kind donation

      1. swag items

        1. button bags

        2. Chris Yuill  motions to spend $555 + tax for 500 units of button bags of which approx 250 will be used for in kind donations at Westcan3

        3. Adrian Fontenla seconds

        4. Carried

  6. Financial Overview

    1. no current at this time

    2. requires a full inventory

    3. any outstanding funds need to be deposited

  7. Review 2012 Action Plan hits and misses

    1. Discussion

  8. Look at Proposed 2013 Action Plan

  • What is our focus for the year?

  • Additions/adjustments

  1. Blitz

  • Numbers and locations

    • Kevin MacDonald - distribution

      • Regional caches

      • voting

      • 76 caches so far

  • some problems with caches

    • Discussion

  • Wrap Up events hosts/dates/places

    • Voting ends August long weekend

      • August 24/25 2013

  1. Gold Country Launch

  • Who is going

    • Adrian Fontena, Kathy Costello, Kevin MacDonald

  • What time can we set up?

    • Still unknown/flexible

  • What time can we tear down?

    • Still unknown/flexible

  • Any early availability of caches for booth holders so we don’t have to line up while tearing down?

  1. Other

  2. Adjourn

    1. Adrian Fontenla motions to adjourn

    2. Chris Yuill seconds

    3. Carried

    4. Adjourned 2016



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