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Content —» 2012 Directors Meeting Minutes —» Nov 12, 2012 Executive Meeting Minutes
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BCGA Executive

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Nov 12, 2012 Executive Meeting Minutes

BC Geocaching Association

Executive Meeting Minutes

November 12, 2012


Kathy Costello, Chris Yuill, Adrian Fontenla, Kathleen Sharpe


Call to order 1930


  1. Additions to the agenda

  2. Review & Approve Minutes of Oct 22 meeting

    1. Motion to Approve  - Kathy Costello

    2. Approved - Chris Yuill

    3. Passed

  3. Business Arising/updates

  4. Financial overview

    1. $12000 approx in account

    2. Website due $225 approximately

      1. Domain name

      2. Web hosting

      3. Adrian Fontenla motions to reimburse Kathy

      4. Kathleen Sharpe seconds

      5. Passed

    3. Coin marketing strategy discussed

      1. Christmas Sale Promotion

      2. Website sales needs to be fixed

  5. Ongoing Projects/Activities

      1. Regional Reps

        1. Invited reps via email to the website forums

      2. Bylaw committee

        1. Discussion

        2. Clarification provided

        3. Priorities

      3. Facebook & other social media

      4. Bingo

        1. Regional Winners so far, Island and Kootenay

        2. Harder

      5. GSAK event in Kelowna

        1. Adrian Fontenla - Kelowna Geocaching Club

        2. 10 people attended

  6. Coin Update

      1. Discussion

  7. Training day update

      1. Lower Mainland close to launch

        1. Expecting approx 45 cachers

          1. Pre-registered

          2. 0 finds to 11000 finds

        2. Guidelines and ethics popular

        3. Vancouver & Surrey representatives

      2. Budget

        1. Lunch is self supporting - buns, chips, fruits/veggies $5.00

        2. Donation jar at door

        3. Venue $200

        4. Projector $50

        5. Table fee

      3. Other regions

        1. Kelowna - spring

        2. North Island - February/March

            1. - posted on Mid Island Geocachers

  8. Other

  9. Adjourn

    1. Motion to adjourn - Chris Yuill

    2. Seconded - Adrian Fontenla

Adjourned 2036



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